For AP & SEMH Practitioners

Teach the child.
Let Arena Lite remember the evidence.

Most practitioners finish the session and then begin the real work — reconstructing what happened, finding the right qualification, proving the learning took place. Arena Lite closes that gap, quietly, in the moment.

See Arena Lite in Action How It Works

No credit card. No contract. 5 free evidence uploads — start today.

Arena Lite dashboard — Trophy Hub showing live student snapshot with Capture Evidence, Process Report, Safeguarding and Daily Register tiles

This isn't a demo.
It's the real workflow.

Every screen you see is live production software — running inside a school's own Google Workspace. No installs. No third-party servers. No data leaving the building. Watch how a practitioner captures evidence, generates a report, and flags a safeguarding concern in under three minutes.

RECORDED IN A LIVE ARENA LITE DEPLOYMENT

"The learning is happening right now.
Arena Lite captures it with you — not after you."

The Reality

Most professionals spend more time proving the work than delivering it.

You already know the learning is happening. The challenge has never been the quality of your practice — it's the overhead of evidencing it afterwards, in the wrong place, at the wrong time.

  • The evening reconstruction Returning to scattered notes after the session ends to rebuild what actually happened — draining the time that should be yours.
  • The qualification guesswork Searching through qualification frameworks to find the right unit after the fact, when context has already faded.
  • The fragmented portfolio Evidence spread across folders, phone photos, notebooks, and platforms that never quite tell a coherent story about the learner's progress.
The 60-Second Workflow

Captured in the moment.
Committed before you leave the room.

Three steps. Zero reconstruction. The evidence is complete before you close the door.

Capture Evidence screen — student selector, photo upload, unit tag search, and Practitioner Verification with Commit Evidence button

Capture the moment

Photograph or note the learning as it happens. No interruption to the session.

Arena Lite COP Report — cross-referencing qualifications screen showing evidence mapped to curriculum units with AI-suggested matches

Confirm the qualification

Arena suggests the matching unit. You confirm or refine. The AI assists — you decide.

Arena Lite Trophy Hub — live snapshot showing students, evidence items and review queue with quick-access tiles

Continuity builds quietly

Over time, a complete, portfolio-ready record of learning — assembled without additional effort.

The Difference

The same session. A different ending.

Nothing about the quality of your practice changes. Only the cost of evidencing it.

Traditional Burden The Arena Lite Workflow
Remembering and reconstructing evidence later, after the energy has gone Capturing it in the moment — committed before you close the door
Writing compliance notes late in the evening, long after the session Committing and closing the task on-site, in real time
Searching qualification frameworks manually to find the right unit AI surfacing the most likely match — confirmed by you, not decided by software
Duplicate, fragmented documentation spread across devices and folders Automatically accumulating learner continuity, in one place, owned by you
Data & Sovereignty

Your evidence stays yours.

Arena Lite creates a folder in your own Google Drive. Your evidence lives there — not on an external server, not shared with a third party, not serialised into a database you don't control. Full stop.

Your Drive. Your folder.

Evidence is stored in a folder created inside your Google Drive during setup. Isolated, local, and completely within your own Google Workspace tenant.

Zero central extraction.

No student PII is stored on external SQL servers or third-party cloud databases. Nothing leaves your workspace without your explicit action.

Human-verified sharing.

If continuity data needs to travel — to a school, an authority, a review — that is always a deliberate, manual, human act. Never automated.

Additive, not disruptive.

Arena Lite places alongside your existing workflow. It does not replace your processes, change your systems, or require institutional IT involvement to begin.

Built-in Safeguarding

Welfare continuity — held quietly in the background.

When a concern arises, Arena Lite holds the continuity of that child's experience — a quiet, accurate record that supports informed conversation rather than replacing professional judgement.

The safeguarding interface is designed to support the practitioner, not surveil the student. The record exists to protect — never to label.

Arena Lite Safeguarding Record — confidential sovereign vault screen showing learner and incident details with concern narrative, data stored in practitioner's own Google Drive

Standards & Regulatory Alignment

Arena Lite is not a compliance tool. It is operational infrastructure — and operational infrastructure that is built correctly is inherently compliant. Each tile below shows where our sovereign-first design intersects with the standards that govern AP and SEMH provision.

Last Reviewed June 2026
Frameworks Ofsted EIF · DfE AP Improvement · SEND Code · KCSiE 2025
Status Current

What it is

SECO™ is Arena's proprietary evidence architecture. Every piece of captured work — a photograph, a voice note, a typed observation — is wrapped in a timestamped, immutable forensic object stored exclusively within the school's own Google Workspace Drive. No third-party server ever holds student data.

Why it matters

  • Full audit trail: Who captured it, When, on Which device, in Which session
  • Evidence survives staff turnover — it belongs to the school, not the app
  • Supports pupil premium spend justification with verifiable impact data
  • Directly addresses Ofsted's requirement for "rich evidence of progress"

No equivalent exists elsewhere

Other AP tools store evidence in proprietary cloud databases. If the subscription ends, the evidence is gone. SECO™ evidence lives in your Drive forever — accessible, auditable, and completely under school control.

Design rationale

ICO Accountability Framework — Records Management DfE: Alternative Provision statutory guidance

Ofsted's question

Under the EIF, inspectors evaluating AP settings look for consistent evidence of curriculum intent, implementation, and impact — particularly for students whose mainstream provision has broken down. The absence of structured, retrievable records is the single most common inspection weakness in AP settings.

How Arena Lite responds

  • COP Reports generated per student per session — ready for inspector review
  • Trophy Hub provides a cumulative, chronological learning record
  • Qualification mapping links each activity to a named curriculum framework
  • Safeguarding log is time-stamped and practitioner-attributed

What this does not do

Arena Lite does not coach inspection outcomes or produce synthetic judgement language. The records it generates are factual, verifiable, and belong to the school — not to us.

Source

Ofsted: Education Inspection Framework (2019, updated 2023) Ofsted: Inspecting alternative provision — guidance for inspectors

The policy direction

The DfE's SEND and AP Improvement Plan (2023) and subsequent 2025 progress updates establish a clear direction: AP settings must demonstrate measurable outcomes, maintain consistent records, and connect evidence to qualification pathways. Data interoperability — the ability to share structured records across settings — is a stated government priority for 2025–2026.

Arena's position

  • All data held in structured Google Sheets — portable, readable by any system
  • Qualification taxonomy mapped to Ofqual-registered frameworks
  • COP Reports exportable as PDF — shareable with commissioners, LA officers
  • No proprietary lock-in: a school can export and leave with all their data

September 2026 context

New DfE guidance on AP commissioning and data reporting is expected in Autumn 2026. Arena Lite's architecture is designed to adapt — sovereign storage means format changes require only an export template update, not a platform migration.

Source

DfE: SEND and Alternative Provision Improvement Plan (2023) DfE: Alternative Provision Review — improving outcomes

The APDR cycle

The SEND Code of Practice requires settings to follow the Assess-Plan-Do-Review cycle for all pupils with identified SEND. Arena Lite's session-by-session capture model directly supports this — each session generates a record of what was planned, attempted, achieved, and flagged.

EHC plan evidence support

  • Trophy Hub provides a longitudinal view of progress towards EHC outcomes
  • COP Reports serve as structured evidence for annual review meetings
  • Safeguarding log supports DSL reporting requirements
  • All records held within school's own system — SENCO can access directly

Important caveat

Arena Lite does not write or manage EHC plans. It generates the evidence that informs them. The professional judgement of the SENCO and relevant specialists remains the authority.

Source

DfE / DoH: SEND Code of Practice: 0 to 25 years (2015, amended 2020)

KCSiE requirements

Keeping Children Safe in Education (2025) requires settings to maintain accurate, contemporaneous safeguarding records — accessible to the DSL, stored securely, and attributable to a named member of staff. The requirement for audit trails in safeguarding is absolute.

How Arena Lite addresses this

  • Safeguarding concerns captured at point-of-observation — practitioner-stamped
  • Stored in the school's own Google Workspace Drive — not a third-party server
  • DSL access is via standard Google permissions — no additional login required
  • Records cannot be edited post-submission — integrity preserved

What this is not

Arena Lite is not a case management system and does not replace MyConcern, CPOMS, or equivalent DSL tools. It is the first-capture layer — the point at which a concern is observed and logged by a practitioner in the room.

Source

DfE: Keeping Children Safe in Education 2025

The Arena Difference

Most EdTech approaches compliance as a feature to be bolted on — a checklist, a badge, a report. We approach it differently. Arena Lite is built on three architectural principles that make genuine compliance structurally inevitable rather than procedurally managed.

Sovereignty first — student data never leaves the school's own infrastructure, by design, not by policy

Forensic by default — every action generates an immutable, attributed, timestamped record without additional effort from staff

Infrastructure, not application — Arena Lite runs inside tools schools already own and understand, eliminating onboarding friction and vendor dependency

The information in this section reflects our understanding of current regulatory frameworks as at June 2026. Policy references are provided for transparency and link directly to source documents. Settings should seek independent professional advice for their specific regulatory position. Arena Hub Ltd is not a legal or compliance advisory firm.

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